What to check before approving a textile sample

Compare the sample with the brief

Check the sample against the same version of the technical brief used for the quotation. Record dimensions, material identity, colour references, placement and finishing. Review both the visible surface and the reverse of embroidery or decorative work where relevant.

For garment components, check how the sample will be attached to or combined with the rest of the garment. A detail can look correct in isolation but behave differently after assembly.

Agree how quality will be assessed

Define which characteristics matter and how they will be checked. Specify agreed tolerances where needed rather than relying only on descriptions such as premium quality. Discuss appropriate performance tests for the intended use; do not assume that a visual sample demonstrates wash durability or every other requirement.

Keep a written approval record

Record the sample identifier, specification version, approval date and any conditions. Keep an approved reference with both parties where practical. If a change is requested, distinguish a mandatory correction from a suggestion and agree whether another sample is needed.

Confirm the order before production begins

Confirm quantities by variation, price, schedule, packaging and delivery responsibilities in writing. Ask how deviations and rework will be handled. The sample approval and commercial order should refer to the same specification so there is no ambiguity about what is being produced.